Guidance Notes for Hirers
For information, and to ensure the safety and comfort of all users, we would request that you adhere to the following guidelines when using the Hall and kitchen:
General Bookings
The Hall is let by the Hour, except for Weddings and half/all-day events (see Charges for pricing). A booking must allow sufficient time to set up and clear away after the event.
Opening Up & Closing
Entry to the hall is via a keypad on the main door. Users will either be given the entry code prior to their event, or the door will be unlocked for you. Before leaving, we request that users secure windows and doors, switch off the lights and secure the main door. If there is a subsequent booking, the hirer will be notified to leave the door open.
Care of the Hall
We kindly request that users leave the Hall in a clean and tidy state after their event. This includes wiping down tables and surfaces, sweeping the floor and returning chairs to their storage place. We ask that rubbish is removed as there is no refuse collection. Our “Conditions of Hire” document, which contains further information, will be sent to hirers when they book.
Licensing
The Hall cannot be let after: Midnight on weekdays, 11.45 on Saturdays and 10.30 on Sundays.
Heating
Background electrical heating is provided by wall heaters which are automatically operated via timers. Extra heating may be purchased for £1 per 30 minutes, fed into the slot meters in the small room to the right of the stage.
Kitchen
Dishwasher instructions can be found by the sockets on the wall above the counter. Please note that the dishwasher must be switched on 40 minutes before use. At the end of use, the trays must be taken out rinsed off, with the machine emptied and set to “rinse”.
Hire of crockery and tables
Crockery and tables may be hired on a daily basis. Please contact the Bookings Secretary for details.
Chairs
There are 143 hard plastic chairs available. 89 of these are located in the small room to the left of the stage (with the remainder in the roof). There are also 20 upholstered chairs located in the main hall and meeting room.
Emergency Exit
In case of emergencies, evacuate the building via the main entrance and the emergency exits located on either side of the main hall.
Accident Book and first aid kit
These are available in the kitchen. All accidents should be documented in the Accident Book.
Public Liability Insurance
The Village Hall has a Public Liability Insurance which covers users. This is exhibited on the Notice Board in the Hall and all clients should check that they are sufficiently covered by this. Clients running classes “For Profit” should be covered by their own PL Insurance.
Please note, our Insurance specifically excludes cover for bouncy castles, naked flames or fireworks.
Local Residents
Please be considerate of local residents regarding noise and traffic, particularly during evening events.
Dogs
Dogs are only allowed at the discretion of the Committee. Please discuss this with the Bookings Secretary.
Note..
These guidelines should be read in conjunction with the Terms and Conditions of Hire